The IRF Education Invitational is one of the first large scale industry events of 2021. Given that all attendees have a vested interest in the return of events and incentives, we have elevated our protocols beyond those recommended by the CDC, State of Florida and Marriott International to help ensure your safety and demonstrate safe event protocols. We expect all attendees to comply with these elevated protocols throughout the event. These health and safety protocols are subject to change at any time. Any change in protocol will be communicated to all registered attendees.
Who does this apply to?
IRF health and safety protocols apply to the IRF Board of Trustees, IRF staff members, and all registered attendees of the IRF Invitational, as well as any and all guests staying inside the IRF room block or sharing a room with an IRF attendee at the JW Marriott Marco Island, regardless of whether they are participating in IRF-sponsored events and activities or not.
The IRF understands that a portion of our attendee pool may be vaccinated prior to the event. The health and safety protocols established by IRF are applicable to all attendees regardless of vaccination status. The CDC notes that we are still learning how well the vaccines keep people from spreading COVID-19 and vaccinated individuals should continue to adhere to prevention measures that reduce spread when participating in events of this size.
Many of our protocols have been elevated beyond those recommended by CDC, State of Florida, and Marriott International, in order to ensure your safety and set an example for the industry. All attendees need to do their part to ensure the health and safety event participants, staff, and partners.
- Submit Documentation of Either:
• Proof of Negative COVID-19 Test (PCR Preferred)
In accordance with CDC recommendations, all unvaccinated IRF attendees and guests are required to get a diagnostic, viral COVID-19 test (i.e., a test for current infection, either molecular or antigen) no more than 3 days before the start of the IRF Invitational on Wednesday, June 2, 2021. While the results of any diagnostic test will be accepted, the IRF strongly recommends a PCR or Rapid Molecular Test, such as the Abbott ID Now. Attendees and guests must provide written documentation of your test result to the IRF via the Vital Circle platform. If an unvaccinated attendee chooses not to take a test or if the test is positive, the IRF will deny event-entry to the attendee. Attendees are responsible for arranging and paying for this test (if applicable). Learn more about how to find a COVID-19 test near you.
• Proof of Full Vaccination
The CDC has declared that people who are fully vaccinated with an FDA-authorized vaccine can travel safely within the United States and do not need to get tested before or after travel. IRF is waiving the need for a pre-event COVID-19 test for all attendees that have been fully vaccinated by Wednesday, June 2, 2021. People are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. If you do not receive your final (or only) dose by Wednesday, May 19, 2021, you do not meet these requirements and will not be fully vaccinated before you arrive onsite and must instead submit a negative COVID-19 test (see above). Fully vaccinated attendees and guests must provide proof of vaccination to the IRF via the Vital Circle platform. If a vaccinated attendee is not able to share proof of vaccine, they will be required to get a pre-event COVID-19 test as outlined above. Attendees and guests will be able to upload their vaccine information beginning two weeks prior to the event.
- Symptom Tracking
The IRF is partnering with Vital Circle to allow all event participants to track, monitor, and report symptoms on a daily basis. Vital Circle provides data and analytics to quickly identify and isolate COVID-19 risk early. The first symptom tracking survey will be distributed to attendees via web-based application starting two weeks prior to the event. This is a HIPAA compliant way to share sensitive information with the IRF event organizers – such as proof of a negative test or proof of vaccination, which is required to be submitted to the IRF prior to Wednesday, June 2, 2021.
- Airport Transfers
IRF and our transfer partners, Ethos Events Collective, Amelia Island CVB, Hilton San Destin, and Greater Miami CVB, will provide all Invitational attendees with safe, comfortable roundtrip transfer options between Southwest Florida International Airport (RSW) and JW Marriott Marco Island Beach Resort – including a maximum occupancy of 50% of vehicle capacity on all vehicles. Transfer vehicles are an extension of the onsite IRF Invitational experience, and all protocols and requirements will apply – including wearing a mask and keeping your distance on-board, displaying your completed symptom tracking survey with proof of negative test or proof of vaccination, and temperature checks prior to boarding. Note: advanced reservation is required, and walk-up transfer requests will not be accommodated.
Your Onsite Experience - Regardless of Vaccination Status
- Mask Mandate
All attendees and guests will be required to wear face masks that cover both your nose and mouth and keep appropriate social distance throughout the event, indoors and outdoors. While at least 6-feet away from others, attendees may briefly remove masks while actively eating and drinking. Marriott Marco Island’s Connect with Confidence protocols require all resort guests to wear face masks in all indoor public spaces of the resort. Personal Protective Equipment (PPE) kits will be distributed to all registered attendees and guests upon arrival. These kits will include 3-4 face masks, hand sanitizer, and more. Additional face masks will be made available upon request.
- Daily Symptom Tracking Surveys
Using Vital Circle, attendees will be required to complete a daily symptom survey each morning. If you successfully meet the survey’s criteria, you will be given a green checkmark confirmation screen. Attendees will be required to display their green checkmark confirmation screen to IRF staff and visit a Temp Station to receive a wristband noting they have successfully completed their screening prior to entering the event space each morning. If you have symptoms or are unable to pass their daily symptom tracking survey, you will be immediately contacted by the IRF for further evaluation.
- Daily Temperature Screenings
The IRF is partnering with Rocky Mountain Safety Solutions to provide thermal “Temp Stations” which capture a contactless temperature measurement from up to 6 feet away. Attendees will be required to visit a Temp Station and display their symptom tracking green checkmark each morning on their way into the event space. If an attendee has a fever of 100.4 °F (38 °C) or greater (as advised by the CDC), they will be denied entry to the event and sent to the IRF Healthcare Clinic sponsored by InHouse Physicians for further screening.
- Proximity Contact Tracing Devices
Registered attendees and guests will be issued a small proximity contact tracing device attached to their IRF lanyard name badge upon arrival on Wednesday, June 2. You are required to wear your name badge and proximity contact tracing device to gain entry to all IRF Invitational programming and events. This Vital Circle device measures your distance from other attendees and the total amount of time spent within that distance. This device does not connect in any way to your mobile phone, does not monitor your GPS location, and does not record biometric data. Upon departure from JW Marriott Marco Island, you will return the proximity contact tracing device at a clearly marked drop box.
- Onsite Rapid COVID-19 Testing at the IRF Healthcare Clinic
The IRF Healthcare Clinic sponsored by InHouse Physicians will be open Wednesday, June 2 – Saturday, June 5, with a dedicated on-call clinician equipped to handle most medical situations onsite. Rapid Molecular COVID-19 Testing will be available at the IRF Healthcare Clinic at no cost, in the event an attendee or guest becomes symptomatic onsite or if an attendee is identified by the IRF and our health and safety partners as requiring a test during the event. In the event an attendee or guest becomes symptomatic, and/or is unable to successfully pass their daily symptom tracking survey, that individual may be required to take a rapid COVID-19 test, and to remain quarantined in their hotel room until they receive their results (estimated wait time is about 15 minutes). If the test is positive for COVID-19, the attendee will no longer be able to attend the event and will receive recommended onsite quarantine protocol. If the test is negative, the attendee will be clear to return to the event.
A simultaneous review of IRF contact tracing data will take place, and all individuals who have had close contact (within 6 feet for a total of 15 minutes or more) with this positive or symptomatic guest will be contacted by the IRF. If it is deemed necessary by the IRF and our health and safety partners, contacted individuals may be asked to return to their hotel room or otherwise leave the event space and may be required to get a COVID-19 test from the IRF Healthcare Clinic. Attendees may be asked to remain quarantined in their hotel room until they receive their results (estimated wait time is about 15 minutes). If the test is positive for COVID-19, the attendee will no longer be able to attend the event and will receive recommended onsite quarantine protocol. If the test is negative, the attendee will be clear to return to the event.
Post-Event Symptom Follow-Up
- Symptom Tracking
The IRF is partnering with Vital Circle to allow all event participants to safely track, monitor, and report symptoms with post-event surveys at the 5, 10, and 21-day mark. In the event you become symptomatic within 21 days post-event, please contact email@example.com immediately. IRF and Vital Circle will maintain your privacy in accordance with applicable data protection and data privacy requirements but will also review the contact tracing data from the event and alert other attendees that were within 6 feet of you for a total of 15 minutes or more.
COVID-19 NON-Compliance Policy
The IRF expects all attendees to comply with these elevated protocols throughout the event. Should an attendee be found violating protocols multiple times, the IRF will ask the attendee to leave the event at which point the attendee will not be allowed to return and their event registration will be cancelled. Registration cancellation may result in financial responsibility for the attendee. IRF will not provide reimbursement or credit of any kind incurred resulting from non-compliance and cancellation. Thank you in advance for helping us demonstrate safe event protocols to the industry!