Wednesday, June 14
Time EventLocation
All Day

Attendee Arrivals - Sponsored by Worldstar/Amstar
Airport Transfers provided from Kahului Airport (OGG) to Grand Wailea  

Maui, HI

10:00AM-7:00PM

Invitational Registration Desk & Check-in  
After checking in to the hotel, head to Event Registration on the Meeting Room Level to get your name badges and program materials!  

Grand Wailea Resort
Plumeria Room

10:00AM-7:00PM

Hawaii Marketplace - Sponsored by Meet Hawaii

Grand Wailea Resort
Plumeria Room

10:00AM-7:00PM

Gifting and Technology Suite
Receive luxury gifts from our Retail partners, learn how to use our mobile apps, and discover the latest in meeting technologies! 

Grand Wailea Resort
Hibiscus Room

10:00AM-7:00PM

Hospitality Suite – Sponsored By Business Events Canada, Travel Alberta, Hotels of Switzerland and Switzerland CVB
Lounge area for all attendees with complimentary snacks and drinks. Guests can visit this space to view and print all event photos taken by Digital Blue Photography, as well as participate in a unique cinemagraphic photo opportunity. 

Grand Wailea Resort
Pikake Room 

TBD

Ukulele Art (CSR Activity) – Sponsored by Liberty International             
Help us give back to the local community by painting a ukulele that will be donated to the Boys & Girls Club of Maui

Grand Wailea Resort
Lagoon Overlook 

6:00PM-6:45PM Hosts Welcome (by invitation only) - Sponsored by Grand Wailea and MC&A
Reception for all hosted buyers and Host-level Sponsors
Note: Attendees must first check-in with staff at lobby of Grand Dining Room 
Grand Wailea Resort
 
6:45PM-7:30PM VIP Welcome Reception (by invitation only) - Sponsored by Grand Wailea and MC&A
Reception for all hosted buyers and top-level Sponsors
NOTE: Attendees must first check-in with staff at lobby of Grand Dining Room
Grand Wailea Resort
Chapel Lawn 
7:30PM-9:30PM “Coral Bay” Welcome Reception (all attendees) – Sponsored by Grand Wailea and MC&A 

Space will be designated for first time attendees to “Meet Up” with seasoned attendees of the Invitational
NOTE: Reception to include heavy appetizers and food stations (adequate for a light meal)  

Grand Wailea Resort
Chapel Lawn 
9:30PM-12:00AM Late Night Lounge – Sponsored by Grand Wailea and Island Style Innovations  Grand Wailea Resort
Haleakala 4 & 5 

 

thursday, June 15
TIMEEVENTLOCATION
7:00AM-5:00PM

Invitational Registration Desk & Check-in  
Pick up your name badges and program materials here, as well as ask any questions you may have for the IRF Staff

Grand Wailea Resort
Plumeria Room

7:00AM-5:00PM

Hawaii Marketplace - Sponsored by Meet Hawaii

Grand Wailea Resort
Plumeria Room

7:00AM-5:00PM

Gifting and Technology Suite
Receive luxury gifts from our Retail partners, learn how to use our mobile apps, and discover the latest in meeting technologies! 

Grand Wailea Resort
Hibiscus Room

7:00AM-5:00PM

Hospitality Suite – Sponsored by The Resort at Pelican Hill 
Lounge area for all attendees with complimentary snacks and drinks. Guests can visit this space to view and print all event photos taken by Digital Blue Photography, as well as participate in a unique cinemagraphic photo opportunity. 

Grand Wailea Resort
Pikake Room 

7:00AM-8:00AM

IRF Education Day Breakfast – Sponsored by Maui Visitors Bureau        

Grand Wailea Resort
Haleakala Gardens

8:00AM-4:30PM IRF Education Day: Going the Distance - Sponsored by InterContinental Paris Le Grand, Kuoni DMC USA and Lafayette Travel/Closing Toast Sponsored by Carnival Cruise Lines

CMP-certified Continuing Education

Grand Wailea Resort
Haleakala Ballroom

12:00PM-1:00PM IRF Education Day Lunch Grand Wailea Resort
Haleakala Gardens
5:30PM-7:30PM Evening Reception – Sponsored by Wailea Beach Resort
Wailea Beach Resort is located next door to Grand Wailea – Attendees to walk along beachfront to reception
NOTE: Reception to include heavy appetizers and food stations (adequate for a light meal) 
Wailea Beach Resort  
7:00PM-9:30PM Open Evening/Dinner on Own
Many sponsors will be hosting dinners at this time – as a buyer, please do not make your own plans for dinner until you’ve heard from your host sponsor
Maui, HI 
9:00PM-12:00AM Late Night Lounge – Sponsored by Grand Wailea and Island Style Innovations  Grand Wailea Resort
Haleakala 4 & 5  

 

friday, june 16
TIMEEVENTLOCATION
All Day

Maui Destination Experiences – Sponsored by DeSilva Meeting Consultants (DMC) and Trilogy Excursions, Hawaii Meetings+Events And Island Partners Hawaii
Activity Options for Non-Golfers – Please visit http://invitational.theirf.org/program-overview/activities/ for more information

Maui, HI

5:30AM-7:00AM

Golfers Breakfast – Sponsored by Maui Visitors Bureau
Early-morning meal for anyone participating in Golf Tournament 

Grand Wailea Resort
Grand Dining Room

6:15AM

Depart for Golf Tournament: GOLF SPONSORS - Sponsored by MC&A   
 

Grand Wailea Resort
Ballroom Entrance

7:00AM

Depart for Golf Tournament: GOLFERS - Sponsored by MC&A 

Grand Wailea Resort
Ballroom Entrance

7:30AM-9:30AM

Non-Golfers Breakfast – Sponsored by Maui Visitors Bureau       
Breakfast for anyone staying at the Resort or participating in non-golfer activities 

Grand Wailea Resort
Grand Dining Room

7:30AM-4:00PM Hospitality Suite

Lounge area for all attendees with complimentary snacks and drinks. Guests can visit this space to view and print all event photos taken by Digital Blue Photography, as well as participate in a unique cinemagraphic photo opportunity.

Grand Wailea Resort
Pikake Room

8:00AM-3:00PM  IRF Invitational Golf Tournament & Awards Ceremony - Sponsored by WorldStar/Amstar
18-Hole Straight Scramble Tournament, followed by Awards Ceremony/Reception; Lunch will be provided on the course
Wailea Golf Resort
12:00PM-1:30PM Non-Golfers Lunch – Sponsored by Grand Wailea 
Lunch for anyone staying at the Resort 
Grand Wailea Resort
Bistro
4:15PM Depart for Live Auction at Fairmont Kea Lani: HIGH ROLLERSSponsored by WorldStar/Amstar
Grand Wailea Resort
Ballroom Entrance
4:30PM-5:30PM High Rollers Reception (by invitation only) - Sponsored by Fairmont Kea Lani and TMG Hawaii Ltd.
Fairmont Kea Lani

Lobby Mezzanine

5:15PM Depart for Live Auction at Fairmont Kea Lani: ALL ATTENDEES - Sponsored by WorldStar/Amstar
Grand Wailea Resort
Ballroom Entrance

5:30PM-10:00PM IRF Auction Information Desk
Stop by the information desk to ask questions about the auction app or pick up your auction voucher upon winning an item


Fairmont Kea Lani
Ballroom Foyer
6:00PM-10:00PM IRF Around the World Live Auction & Dinner - Sponsored by Fairmont Kea Lani and Chrysalis DMC Fairmont Kea Lani 
Kea Lani Ballroom & Polo Lawn 
10:00PM-12:00AM Late Night Lounge  – Sponsored by Grand  Wailea and Island Style Innovations  Grand Wailea Resort
Haleakala 4 & 5 

 

saturday, June 17
TIMEEVENTLOCATION
8:30AM-10:00AM

IRF Cabana Day Breakfast – Sponsored by Maui Visitors Bureau 

Grand Wailea Resort
Humuhumu

9:00AM-10:00AM

Sponsor Town Hall
Sponsors at all levels are invited to join us for a chance to provide event feedback – both what worked well and what could be improved for next year

Grand Wailea Resort
Haleakala Ballroom

9:30AM-4:00PM

Cabana Day Check-In/IRF Information Desk
Stop by to check in for Cabana Day and ask any questions you may have for the IRF Staff

Grand Wailea Resort
Formal Lawn

10:00AM-4:00PM

IRF 2nd Annual Cabana Day: “Oceanfront Splashdown” - Sponsored by Grand Wailea and Panache Destination Management
Lunch will be provided from 12 -2pm on the Formal Lawn
NOTE: All attendees must stop by the Information Desk to check in and pick up a wristband for Cabana Day

Grand Wailea Resort
Activity Pool, Formal Lawn & Beachfront

5:00PM-11:00PM

IRF Auction Information Desk            
Stop by the information desk to ask questions about the auction app or pick up your auction voucher upon winning an item

Grand Wailea Resort
Haleakala Gardens

5:30PM-10:30PM IRF “Paradise Pop Art” Reception & Dinner - Sponsored by Grand Wailea and Weil & Associates

Silent Auction bidding to close promptly at 7:00pm

Grand Wailea Resort
Haleakala Gardens & Molokini Gardens

10:30PM-12:30AM Late Night Lounge – Sponsored by Grand Wailea and Island Style Innovations 

Grand Wailea Resort
Haleakala 4 & 5

 

Sunday, june 18
TIMEEVENTLOCATION
All Day

Attendee Departures – Sponsored by WorldStar/Amstar
Airport Transfers provided from Grand Wailea to Kahului Airport (OGG); departures to take place from Ballroom Entrance

Maui, HI

6:00AM-8:00AM

Early Bird Grab N’ Go Breakfast
Coffee and a quick bite for those with early-morning flights

Grand Wailea Resort
Ballroom Entrance

8:00AM-10:30AM

Farewell Breakfast Buffet – Sponsored by Grand Wailea            

Grand Wailea Resort
Haleakala Gardens

 

NOTE: Attire for all Events is Resort Casual
(Men – slacks & casual shirt; Ladies – capris, skirt, sundress, etc) 

As all evening events are outdoors and on grass and/or sand, flip flops are welcomed and highly encouraged. Guests are also encouraged to dress in accordance with the theme for each event:

  • Wednesday Evening – ”Coral Bay” (guests are encouraged to wear shades of coral/orange)
  • Thursday Evening – TBD
  • Friday Evening – ”Aloha Farm-to-Table” (guests are encouraged to wear Aloha attire – Hawaiian prints and patterns)
  • Saturday Cabana Day – ”Oceanfront Splashdown” (comfortable beachwear)
  • Saturday Evening – ”Paradise Pop Art” (guests are encouraged to wear bright pops of color and any modern flair)