The information below contains important details regarding your time with the IRF during the 26th Annual Education Invitational. Please click on one of the following topics for more information:

Hotel Accommodations · Registration, Wait List and Cancellation · Flights, Travel and Transfers · Weather and Attire · Activities and Golf · Mobile App and Social Media · Sponsor Hosted Dinners

For a full schedule of events, please click here

Hotel Accommodations and Extensions

The 2019 host hotel is the Loews Miami Beach Hotel. All occupants must be listed on your hotel reservation regardless of their Invitational registration status. Invitational guests are assumed to be staying in the same room as the primary registrant. Hotel needs should be indicated in your IRF registration profile. IRF will book and manage reservations for all Invitational attendees staying at the host property. All changes to your hotel reservation at the host property, including extension, special requests/accommodations, etc. should be provided to the IRF directly at registration@theirf.org.  

Hosted buyer attendees of the Invitational are eligible for complimentary accommodations at the host property between the dates of June 19 and June 23, 2019. Complimentary accommodations cannot be extended outside of these dates. The discounted rate of $249.00 USD plus tax per night is available for up to 3 days pre/post program dates for those who would like to extend their stay. Extension opportunities are based on availability of the host property and should be booked through your IRF Invitational registration profile. All extensions must be paid for in full at the time of check in. 

Sponsor attendees are eligible for discounted accommodations at the host hotel between the dates of June 19 and June 23, 2019 at the rate of $299.00 USD plus tax per night. The discounted rate of $299.00 USD plus taxes and fees per night is available for up to 3 days pre/post program dates for those who like to extend their stay. Extension opportunities are based on availability of the host property and should be booked through your IRF Invitational registration profile. Pre/post rooms are subject to availability and discretion of the host property. 

 

Registration, Wait List and Cancellation

Early access registration will be available as early as November 1, 2018, through January 31, 2019. If you receive an early access invitation, you are encouraged to complete your registration prior to general registration opening on February 1, 2019. All registration spaces are available on a first come, first served basis only. Incomplete registrations will not be accepted. 

Hosted buyer attendees must have a current and approved qualification form on file with the IRF prior to receiving an invitation to register. Past attendees may be required to re-submit qualifications for review. You may receive a registration invitation in one of two ways: sponsor invitation or invitation by the IRF. Sponsors will be submitting their hosted buyer names to the IRF directly. If your name is submitted to the IRF and you do not have a current and approved qualification form on file with the IRF, you will be required to complete this form prior to being eligible to register for the event. All official communications including your registration invitation or qualification form link will be sent from registration@theirf.org. Registration for hosted buyer attendees is complimentary. A credit card will be collected at the time of your registration and stored in the event of your cancellation. Cancellations received after April 30, 2019, are subject to a cancellation fee of $300.00 USD charged to the card on file. Substitution opportunities are available at the discretion of the IRF based on factors including but not limited to, availability, substitute's qualifications, etc. Substitution requests are not guaranteed. 

Sponsors attendees are required to complete their IRF registration profile prior to April 30, 2019. All on site sponsor representatives must have a completed registration profile in order to participate in Invitational programming of any kind. Please refer to your IRF Invitational contract for more information on your total allotted sponsor representative count. Sponsor substitutions are available at the discretion of the IRF until June 12, 2019. Please refer to your IRF Invitational contract for full details regarding substitution and cancellation. 

Guests are permitted at the IRF Invitational for a base fee of $950.00 USD. Guests who may be representatives of hoteliers, airlines, DMCs, CVBs, etc. will be subject to an increased guest fee of $1,425.00 USD. Sales representatives of supplier companies are not eligible for participation at the guest fee and must attend the IRF Invitational as a contracted sponsor. For more information on sponsorship opportunities, please contact sponsorship@theirf.org. Guest fees are due in full at the time of registration. Guests must be 21 years of age or older. Registered guests of the Invitational are permitted to attend all standard Invitational programming. Guest spaces are limited. IRF cannot guarantee availability in the event the guest spaces sell out. If you intend to bring a guest with you to the program, we encourage you to register your guest as soon as possible through the IRF registration website. Full refunds are available for guest cancellations received prior to April 30, 2019. Following this date, no refunds will provided. Guests are assumed to be sharing accommodations with the primary registrant and are not eligible for an additional room at a discounted or complimentary rate.

Wait List: The 2019 IRF Invitational is 100% sold out. If you are interested in sponsoring a future Invitational or the IRF Leadership Insights Forum, please contact sponsorship@theirf.org. If you are intersted in attending the Invitational as a hosted buyer, you can add your name to the IRF Invitational Wait List here. The IRF Invitational Wait List is open to all qualified buyers. Wait listed individuals are not guaranteed a space at the event. If a space at the Invitational becomes available, wait listed attendees will be contacted in order based on the date and time they added their name to the wait list. In this case, the IRF will extend an invitation via email from registration@theirf.org and the individual will have 5 days to respond to the invitation before their registration opportunity expires. If they do not complete their required registration items within 5 days, the IRF has the right to remove the them from the wait list and extend the space to the next individual. The sponsor host associated with wait listed individuals will be copied on all communications related to their buyers' wait list standing. The IRF Invitational Wait List will close on Friday, May 31, 2019..

 

Flights, Travel and Transfers

IRF Invitational attendees are responsible for booking their own air arrangements to and from the event. While IRF does not provide reimbursement or credit towards your travel to and from the event, we are pleased to offer flight discounts through trusted airlines partners. Airlines discounts will be posted here as available. 

Complimentary transfer service is provided for registered Invitational attendees for arrivals on Wednesday, June 19, and departure on Sunday, June 23, only. Complimentary transfer service is offered between the host hotel, Loews Miami Beach Hotel, and Miami International Airport (MIA) only. Transfers outside of these dates or destinations cannot be accommodated. 

Your travel details should be entered directly into your IRF registration profile. All transfer details should be provided to the IRF no later than May 15, 2019. IRF cannot guarantee accommodation for transfer request received following this date. 

If you are travelling internationally, please be sure to refer to information from both the United States and your country of residence in terms of required travel documentation. Correct and valid travel documentation is the sole responsibility of the attendee. 

 

Weather and Attire

Miami's summer temperatures are generally in the mid to low 90s during the day and cool to between the mid 70s to low 80s during the evenings. Summer months are the most humid for Miami. Summer months also begin the start of the rainy season for the area. 

You are encouraged to bring sunblock for outdoor activities such as golf and destination activity options. A hat and sunglasses are also strongly recommended. You may also want to bring an umbrella or light rain jacket in the event of rain during your time in Miami. 


 

Destination Activities Outing

Destination activities will occur on Friday, June 21. Destination activities provide attendees with the opportunity to engage in local experiences that showcase the offerings of the Miami area. Activity selections will be posted here. Please check back often for updates. 

If you choose to participate in the golf outing, you will have an opportunity to provide the names of individuals you would like to golf with. IRF will accommodate these requests; however, requests are not guaranteed. 

You must pre-register for your preferred activity in your IRF registration profile. When activity registration opens, activities will be announced via email to registered Invitational attendees. You are encouraged to register for your preferred activity selection as soon as possible. Spaces are limited. While wait lists are available, IRF cannot guarantee accommodation once an activity is sold out. Please note: some activities may have physical requirements. Any restrictions related to your activity selection will be outlined in the IRF activities page on the Invitational website. Destination activity selections are available for registered Invitational attendees only. IRF is unable to accommodate partial participation for individuals who may want to participate in a select activity. 

 

Mobile Apps and Social Media

Don't forget to use our social media hashtag, #IRFMiami19, when posting on social media. You can tag us on Facebook (@theIRForghttps://www.facebook.com/theIRForg/), Twitter (@theIRForghttps://twitter.com/theirforg?lang=en), and LinkedIn (@The Incentive Research Foundation | https://www.linkedin.com/company/the-incentive-research-foundation/). 

The IRF Invitational event app will be available approximately 2 weeks prior to the Invitational. Inside your mobile app, you'll be able to find a detailed event schedule, full sponsor listing, full attendee list and more. Be sure to familliarize yourself with the event app before arriving onsite to make the most of your app experience. You'll be able to communicate directly with other attendees, check out speaker profiles and even post directly to your social media accounts! You'll receive full download instructions via email once the app is available.

 

Sponsor Hosted Dinners

IRF is pleased to announce that sponsor hosted dinners will take place on the evening of Thursday, June 20. Sponsor hosted dinners provide sponsors and their confirmed hosted buyers the opportunity to network one-on-one over dinner or a shared experience. Sponsor hosted dinners are fully coordinated by the sponsor host. 

Hosted Buyer Attendees: Your host sponsor may have arranged a reservation or experience for you to participate in together on June 20. This time is reserved for you to network one-on-one with your sponsor host and to build your professional relationship. Some sponsors may have completed their planning prior to others and may extend an invitation to you. While we understand you may have interest in attending other dinners to network with different sponsors, please refrain from accepting invitations from other sponsors until you have heard from your host. Your host is listed on the "Welcome" page of your registration profile and in your invitation to register/host update notice accordingly. Once the details of your dinner have been confirmed with the IRF, you will be able to access the details of your reservation on site within the IRF mobile app. Your host will be directly coordinating the details of your dinner. For questions about dinner times, transportation, etc., please contact your sponsor host directly. If you are not sure who your sponsor host is, please contact  registration@theirf.org

Sponsor Attendees: Please be sure to confirm your hosted buyer guest list with the IRF prior to distributing your dinner invitations. Please review your contract carefully for policies and procedures regarding contact with IRF attendees. More information regarding sponsor hosted dinners can be found in your IRF Sponsor Guide. This guide is available in the "Welcome" page of your the IRF registration website. For a direct link or PDF file, please email sponsorship@theirf.org